The Protection of Personal Information (POPI) Act explained

What is POPI?

The Protection Of Personal Information (POPI) Act was signed into law by the President on 19 November 2013 and published in the Government Gazette Notice 37067 on 26 November 2013. The purpose of POPI Act is to ensure that all South African institutions conduct themselves in a responsible manner when collecting, processing, storing and sharing another entity's personal information by holding them accountable should they abuse or compromise your personal information in any way. ALL information users now must have strict chain-of-custody processes in place.

Why the Rush?

Well the President has signed a proclamation declaring some parts of the Protection of Personal Information Act No 4 of 2013 effective from 11 April 2014. The National Assembly approved the appointment of members to the Information Regulator on 7 September 2016.  The Regulator will be responsible for education, monitor and enforce compliance, handle complaints, perform research and facilitate cross-border cooperation.

Who must do what?

Your personal information has become "treasured goods" and you now have the legal rights of protection and the ability to exercise control over your information. Businesses or persons who use/hold/verify or even request your Personal Information MUST now conform to the Act, this means YOU have the right to know and consent to:

  • When you share your information
  • What you choose to share & know for which valid reason
  • How your data will be used and be notification if it is compromised
  • Have Access to your own information and the right to have your data removed
  • Know who has access to your information & the chain-of-custody processes in place.
  • Know where your information is stored & the safeguards protecting it from theft
  • Be assured of the Accuracy of your information

What is "Personal Information"?

This includes: ID/ passport number, DOB, age, Phone number, eMail, Physical address, Gender, Race, biometric data, Criminal record, Employment history and salary information, etc

Why QuickPOPI?

QuickPOPI allows you to build your POPI Compliance Manual & Training Guide, which will then be emailed to you.

Included in the POPI Compliance Manual & Training Guide:

  • A Certificate of Appointment - "Compliance Officer/Responsible Person"
  • The Compliance Officer Training Manual - To do list
  • A Security Implementation Checklist
  • The Principles for either, Responsible Party or Operator depending on your status
  • A Section 51 Manual - Updating and changes to your PAIA manual or a New Manual to be POPI and PAIA compliant
  • A PAIA & POPI Manual, to place on your website and submitted to the relevant authority in terms of PAIA Act 2 of 2000 on your behalf.
  • Direct Marketing - Prescriptions
  • Special Information - Legal requirements

What are the costs?

The complete POPI Compliance Manual & Training Guide, including manuals and training guides, a copy and lodging with the SAHRC – costs only R975.00. We have to accept that we now live in an information age and along with this progress comes the responsibility for each person to take care of and protect their own information.

What if I don't?

Up to R10 million in fines or 10 years in jail! As a result the act has serious implications for representatives such as company directors as well as compliance and information officers.

Act now!